About this role
Administrative Medical Assistant (High-Volume Dermatology Practice) Intracoastal Dermatology
We are seeking a highly detail-oriented and organized Administrative Medical Assistant to support a fast-paced dermatology practice. This role is critical in managing administrative workflows for five providers, requiring strong multitasking skills, accuracy, and the ability to thrive in a high-volume environment.
This is an ideal opportunity for someone who is proactive, dependable, and able to manage complex responsibilities while maintaining excellent patient care and communication.
Key Responsibilities
Pathology Management
* Communicate pathology results to patients in a timely and professional manner * Document and mark treatments appropriately * Request outside records as needed * Coordinate referrals and send certified letters
Scheduling Coordination
* Schedule all surgical procedures, including excisions and Mohs surgeries * Coordinate additional in-office treatments * Manage scheduling for Photodynamic Therapy (PDT) * Handle prior authorizations and medication coordination for PDT
Biologics Management
* Submit and track prior authorizations for biologic medications * Coordinate patient onboarding with specialty pharmacies * Assist with enrollment forms and financial assistance programs * Monitor and manage an active list of biologic patients (currently 145+)
Melanoma Program Support
* Ensure compliance with MIPS requirements * Manage patient recalls and follow-ups * Communicate necessary information to primary care providers * Coordinate referrals and treatment scheduling * Maintain melanoma registry data * Track and remind patients due for full skin exams (FSEs)
Prior Authorizations
* Submit and follow up on medication prior authorizations
Fax & Document Management
* Monitor incoming faxes throughout the day * Route and assign tasks for labs, cultures, and other clinical documents
MIPS Coordination
* Manage all MIPS-related tasks, including annual submissions
Qualifications
* Previous experience in a medical office (dermatology experience strongly preferred) * Exceptional attention to detail and organizational skills * Ability to manage high patient volume and multiple provider workflows * Strong communication and follow-up skills * Experience with prior authorizations, referrals, and insurance processes preferred * Ability to work independently and prioritize effectively
What We’re Looking For
* Someone who thrives in a fast-paced environment * A problem-solver who takes initiative * Highly reliable and accountable * Strong team player with a positive, professional attitude
Benefits:
* 401(k) * 401(k) matching * Dental insurance * Employee discount * Health insurance * Life insurance * Paid time off * Vision insurance
Work Location: In person